Robotic Process Automation
Authors: Ralf Hendrik Kleb, Vincenz Kuhnert, Dr. Martin Möhrle and Erdem Silan
Rapid Process Scan (RPS) – A „laser-focused“ robotic process automation opportunity assessment. The whitepaper by CHANGELEADERS and ROBOYO presents the Rapid Process Scan (RPS) as a focused approach to identifying and evaluating automation potential. The goal is to quickly build a prioritized pipeline for RPA initiatives and secure executive support.
Objectives and Value of RPS
RPS addresses two key challenges: building a high-value automation pipeline and gaining executive buy-in. Through structured analysis and strategic workshops, a clear, actionable roadmap is created with robust business cases. The benefit lies in the rapid identification of quick wins and a solid foundation for investment decisions.
Methodology: Top-down Meets Bottom-up
The RPS approach combines strategic top-down analysis with operational bottom-up workshops. In iterative sprints, processes are evaluated based on complexity and benefit. Heatmaps, activity analyses, and structured data requests enable targeted prioritization. Involving subject matter experts and leadership ensures the validity of results.
Project Structure and Timeline
A typical RPS project lasts 2–6 weeks and is divided into five phases: scoping, preparation, execution, validation, and final reporting. One sprint is conducted per business unit. Results are summarized in an executive report and serve as the basis for implementation.
Business Case and Implementation
For each identified automation opportunity, a business case is developed that includes both quantitative and qualitative benefits. Implementation and operational costs are estimated using a T-shirt sizing model. This provides a realistic view of expected savings and required investments.
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